Job Title:
Admin Coordinator
Duration:
12 months
Schedule:
5/40 (Longer hours are required during Turnaround execution which may also require working weekends)
Location:
Gonzalez, LA, Allentown, PA, Pasadena, TX, Port Arthur or Long Beach, CA
This opportunity supports turnaround and project activity in a fast-paced industrial environment, with responsibility for requisitioning, invoice review, administrative coordination, and stakeholder follow-up. The role offers exposure to SAP requisitioning, invoice approvals, and turnaround operations, while contributing to the smooth delivery of materials, services, and team support across office, home, and site-based settings. Travel within the U.S. may be required, primarily across California, Louisiana, and Texas.
Requirements:
Minimum high school diploma
SAP training with requisitioning and invoice processing
Minimum 5 years of SAP services and materials requisitioning experience
Minimum 5 years of SAP invoice review and approval experience using VIM Analytics
Experience supporting turnaround activities
Experience working across administrative support, vendor follow-up, invoice validation, and stakeholder coordination
Strong SAP requisition creation for materials and services using best practices
Invoice validation and approval support, including issue resolution and goods receiving processes
Ability to work with procurement, accounts payable, vendors, and internal stakeholders to resolve escalated issues
Strong leadership and multi-tasking capability
Strong written and verbal communication, organizational, and planning skills
Ability to work independently, take initiative, and drive results with minimal supervision
Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, OneNote, and SharePoint
Willingness to learn and use current and future systems and applications
Professional and collaborative approach to working with employees, peers, management, support personnel, program participants, and business area contacts
Constructive approach to problem solving and conflict resolution
Required Certifications:
TWIC card active for the full length of assignment
OSCA training/certifications required within the assignment or before travel to site
DISA DT required within the assignment or before travel to site
Preferred Qualifications:
Turnarounds experience preferred
About Airswift:
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical