This opportunity supports a busy global projects environment with responsibility for coordinating administrative operations across calendars, travel, expenses, records, onboarding, and event support. The role sits within a fast-paced project setting where accuracy, organisation, and strong business controls are important to daily delivery. This position will suit candidates with administrative assistant expertise, advanced Outlook capability, and experience supporting multiple stakeholders in a deadline-driven environment.
Required Experience:
- 5 to 10 years of experience in a dedicated administrative assistant role
- Experience supporting a team environment with multiple stakeholders, including managers
- Experience coordinating travel arrangements, including itineraries, time zones, and visa and passport awareness
- Experience processing expense reports and providing administrative support in a fast-paced project environment
- Experience with onboarding and general administrative support activities
Required Skills:
- Expert-level Microsoft Outlook
- Microsoft Office Suite, including Word and PowerPoint
- Zoom or Microsoft Teams
- Strong attention to detail and ability to work within established compliance and business control standards
- Ability to manage calendars, schedule meetings, organise records, and support document control activities
- Strong interpersonal communication skills across a range of stakeholders
- Adaptability, dependability, and the ability to respond effectively in a deadline-driven environment
Preferred Qualifications:
- Microsoft Office Specialist certification
- Experience in a project environment
- Event planning experience, including workshops, committee meetings, onsites, and offsites
- Experience supporting onboarding and offboarding logistics, including seating, access, equipment, systems access, meeting invitations, and travel documents
- Experience using SAP or Primavera P6, with clear practical application
- Previous experience in the oil and gas industry
- Previous experience with this company
About Airswift:
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.
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