Job Title: Legal Assistant
Duration: 1 year contract
Schedule: 5/40 (9am to 5.30pm)
Location: Houston, TX (Hybrid schedule with remote Fridays)
About Airswift:
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.
Job Overview:
This opportunity sits within a litigation-focused legal operations environment and offers the chance to provide high-level administrative and legal support across a busy team. The role involves document preparation, matter management, reporting, e-billing coordination, and support across tools including TeamConnect, iManage, Microsoft Office, and Power BI. This position would suit a detail-focused professional who can manage competing priorities, maintain confidentiality, and deliver consistently strong organisational support in a fast-paced setting.
Required Experience:
- Minimum of five years of legal administrative experience
- Experience supporting litigation attorneys or legal operations teams
- Experience drafting, formatting, and revising legal documents to strict deadlines
- Experience with high-volume data entry and matter updates
- Experience coordinating domestic and international travel logistics and preparing detailed itineraries
- Experience processing invoices, payments, vendor setup, and expense reporting
Required Skills:
- Strong proficiency in Microsoft Office tools including Word, Outlook, Forms, PowerPoint, Teams, and Excel
- Advanced document editing skills, including use of track changes in Microsoft Word
- Ability to prepare recurring reports and presentations using Power BI, PowerPoint, Excel, and Word
- Ability to work with legal operations systems and document management tools, including TeamConnect and iManage
- Strong organisational skills and attention to detail
- Ability to manage multiple priorities, meet deadlines, and follow through on commitments
- Strong written and verbal communication skills
- Strong problem-solving ability, sound judgment, and timely decision-making
- Ability to handle confidential information with discretion and professionalism
- Ability to collaborate effectively and build positive working relationships across teams
- Ability to learn new tools quickly
Preferred Qualifications:
- Associate degree
- Experience using Microsoft Copilot or similar AI tools, including effective prompting
- Proficiency with TeamConnect, iManage, Power BI, Concur, or similar legal operations and reporting tools