BUSINESS DIVISION MANAGER
JOB PURPOSE
- Lead and manage the business functions for the Beach Valves Project from concept development through project execution, ensuring effective project governance, planning and reporting, risk and change management, cost and schedule oversight, contracting and procurement support, and organisational readiness to enable safe, timely and effective delivery of the Project.
- The Business Division Manager is responsible for managing and integrating the business requirements of the Beach Valves Project throughout all project phases, from concept development through execution. The role requires close coordination across Major Projects functions, Operations, Engineering, Supply, Finance, Legal, P&D and other supporting organisations.
- Establishing and maintaining fit-for-purpose project governance, controls, reporting, risk, change, planning and business processes appropriate to the maturity and execution phase of the project.
- Supporting Project Management in managing interfaces, priorities, emerging risks and decisions within a brownfield operating environment involving multiple stakeholders and existing facilities.
- Maintaining alignment between the company, contractors and key stakeholders to support timely decisions and achievement of safety, quality, cost and schedule objectives.
REPORTING & RELATIONSHIPS
- Reports to Project Manager
- Direct Reports: 4.
- Internal Stakeholders
- Frequent contact with Project PMT.
- Frequent contact within the Major Projects group and other departments such as Execution Planning and Services (EP&S), Legal, Supply, Operations, Finance, Other MP PMTs, and Shared Services.
- External Stakeholders
- Frequent contact with the EPC contractor, their sub-contractors, vendors and other third parties during the execution of the project.
- Frequent contact with Beach Valves project shareholders.
KEY JOB ACCOUNTABILITIES
- Project Business Management: Lead and manage the project business functions and associated activities, including project governance, reporting, risk, change management, planning, cost, contracting and procurement support to enable achievement of project objectives.
- Governance & Business Framework: Establish and maintain the project business management framework from concept development through execution, ensuring appropriate processes, controls and governance arrangements are implemented in accordance with company requirements.
- Performance Management: Drive project performance through the review and coordination of schedule, cost, risk, change, KPIs, management reporting and other performance indicators, escalating areas requiring management intervention.
- Executive Reporting & Decision Support: Manage the preparation and coordination of project management reports, presentations, decision papers, committee submissions and approval documentation to meet governance requirements and enable timely, informed management decisions.
- Project Management System Compliance: Manage compliance with the company Project Management System (PMS) through coordination of applicable gate requirements, deliverables, reviews, findings and close-out actions to demonstrate project readiness for progression through the applicable lifecycle gates.
- Risk, Issue & Change Management: Lead project risk, issue and change management processes, ensuring risks and changes are identified, assessed, communicated, tracked and appropriately escalated to support informed project decisions.
- Organisational & Resource Planning: Coordinate project organisational and resource requirements, including recruitment, manpower planning, organisation charts, facilities and support services to maintain appropriate project capability through the different phases of execution.
- Cross-Functional Coordination: Coordinate business interfaces with Major Projects functions, Operations, Engineering, Supply, Legal, Finance, P&D and other Company organisations to facilitate timely decisions and resolution of Project issues.
- Contracting, Procurement & Commercial Support: Support project contracting, procurement and commercial activities through coordination of business requirements, change orders, management recommendations and interfaces with contractors, vendors and service providers to enable timely contractual and commercial decisions in support of project delivery.
- Compliance, Audits & Continuous Improvement: Monitor project business processes and procedural compliance, supporting internal and external reviews, audits, lessons learned and continuous improvement throughout project execution.
PERSON SPECIFICATION - Minimum Qualifications
- Bachelor's degree in: Business / Accounting / Commercial / Marketing / Sciences / Engineering / Project Management / Supply Chain Management / Law / Communication / Technologies / Mathematics / Statistics
- Knowledge & Experience
- 12 years experience in a business-related function or discipline.
- Including 8 years in the Oil & Gas Industry.
- Including 3 years experience in a supervisory or acting role or oversight of contractor/subcontractor/service/vendor personnel.
- Technical & Business Skills
- Strong knowledge in project business-related functions/disciplines such as planning, scheduling, cost control, estimating, claim management, risk management, change management, procurement, pre- and post-award contract management, actionable and informative reporting, support services, lessons learned, etc.
- Extensive knowledge in international standards, best practices and methodologies as it relates to business disciplines.
- Broad experience and demonstrated competence in managing a business function and disciplines, including contractors, cost and tenders.
- Strong experience with risk assessment approach in decision-making.
- Strong knowledge of relevant software and computer skills, e.g., dashboards, data analytics, SAP, etc.
- Experience working in large-scale operating organisations in operations, projects, subsurface, etc.