Airswift is partnering with a leading organisation seeking a Contract Administrator to join its Procurement Operations team. This role plays a key part in supporting procurement, receiving and accounts payable activities, ensuring supplier services are receipted accurately and invoices are processed and paid on time.
About the Role
This position sits within the Procurement Operations / Request-to-Order (R2O) function under the Commercial – Acquisition Goods & Services / Procurement Administration job family.
The successful candidate will be responsible for the accurate processing of SAP Service Entry Sheets (SES) and related receiving activities, ensuring services are confirmed, supplier invoices can be matched and paid on time, and procurement processes remain compliant with internal controls and audit requirements.
Working closely with Procurement Operations, Buyers, Contract Owners, Business Representatives, Accounts Payable teams and suppliers, this role requires strong attention to detail, stakeholder engagement skills and a proactive approach to issue resolution.
Key Responsibilities
- Process Service Entry Sheets (SES) in SAP accurately and within required timeframes, ensuring all supporting documentation and approvals are in place.
- Create, amend and troubleshoot SES and goods receipt transactions, with a primary focus on service entry processing.
- Liaise with business representatives, contract owners, Procurement teams, Accounts Payable teams and suppliers to resolve missing information, invoice matching issues and payment blockers.
- Review requests for completeness, accuracy and compliance with procurement policies, receiving requirements and audit controls.
- Maintain accurate case notes, trackers and status updates to ensure visibility and timely closure of open items.
- Escalate urgent or complex issues that may impact supplier payments, operational continuity or transition activities.
- Support continuous improvement initiatives by identifying recurring issues and recommending practical process enhancements.
- Ensure adherence to documentation, compliance and segregation-of-duties requirements.
Requirements
Essential
- Strong attention to detail and the ability to accurately process high-volume transactional activities.
- Excellent stakeholder engagement and follow-up skills.
- Ability to work to deadlines, manage competing priorities and escalate issues proactively.
- Strong process and controls mindset, including awareness of audit, compliance and documentation requirements.
- Intermediate Microsoft Excel and general Microsoft Office skills.
- Strong written and verbal communication skills.
Desirable
- SAP experience, particularly in:
- Service Entry Sheets (SES)
- Purchase Orders (POs)
- Goods Receipts (GRs)
- Invoice Matching
- Vendor Master processes
- Experience in procurement administration, contract administration, accounts payable, receiving, supplier onboarding or shared services environments.
- Experience using ServiceNow, SharePoint, Microsoft Teams or workflow/case management tools.
- Experience working in a fast-paced transition, transformation or change environment.
How to Apply
If you are interested in this opportunity and meet the above criteria, please submit your updated CV to susan.lee@airswift.com.
Only Australian Citizens or Permanent Residents (PR) will be considered for this role.