Contracts Specialist I
ACCOUNTABILITIES
- Ensure that the assigned contract(s) are well managed as per the company rules and project requirements.
- Ensure that all the interfaces with the concerned parties, including with partner/regulator/third parties, are correctly managed.
- Ensure that the contract processes are implemented on projects in accordance with the contracts & procurement rules of the company.
ACTIVITIES
- Contract & Tender Administration
- Promote and comply with Company HSE requirements, policies, procedures, applicable regulations, and confidentiality obligations in all activities.
- Coordinate and administer the full tendering process for EPC and major projects contracts, ensuring compliance with company procedures, governance requirements, and contractual due process.
- Prepare and issue Call for Tender (CFT) documentation, Invitations to Tender (ITT), Tender Evaluation Procedures, and related contractual documentation.
- Ensure consistency and quality of tender documentation and deliverables while coordinating with technical, procurement, legal, finance, and project teams to secure timely tender readiness.
- Liaise with project managers, technical authorities (DUET), and contracts & procurement to ensure technical, contractual, and commercial requirements are accurately incorporated into tender processes.
- Organise and manage tender correspondence, clarification meetings, bidder communications, tender registers, and document filing systems.
- Monitor tender progress, identify risks and delays, provide recommendations for schedule and cost improvements, and maintain stakeholder alignment throughout the tendering phase.
- Evaluate contractual submissions and support technical and commercial bid evaluations, including verification of guarantees, insurances, and contractual compliance requirements.
- Prepare Tender Recommendation Reports, Recommendations to Award, and Contract Committee submissions, and obtain all required approvals.
- Finalise contract documentation, coordinate contract execution and signature processes, and close out pre-award activities, including notification of unsuccessful bidders and archiving of records.
- Contract Execution & Administration
- Support the development and implementation of project contract management procedures, execution plans, and contractual strategies.
- Provide contractual advice to project teams and company representatives, and prepare, review, and validate contractual correspondence.
- Administer contractual documentation, maintain correspondence registers, and ensure accurate record management throughout the contract lifecycle.
- Manage change orders, contract amendments, claims, disputes, and counterclaims in coordination with project stakeholders and relevant entities.
- Ensure contractual guarantees, bonds, certificates, and insurance requirements are maintained and renewed in accordance with contractual obligations.
- Prepare and issue contractual certificates and support contractor performance monitoring.
- Coordinate contractor payment processes, including verification of monthly applications, invoice submissions, commitments, and expenditure tracking.
- Maintain contractual data and records within company systems, including PALM, Ariba, and S4HANA, ensuring accurate commitments, contract tracking, and payment follow-up.
- Monitor contract consumption, budget utilisation, contract expiry dates, and end-of-contract activities.
- Coordinate with C\&P on project requirements, contract implementation, and compliance matters.
- Support EPC senior contract engineers and project teams in all contract administration activities.
- Manage the issuance and administration of call-off orders.
- Perform any additional duties assigned by management in support of project and business objectives.
QUALIFICATIONS & EXPERIENCE REQUIRED
- Graduate degree from a recognised university in the discipline.
- Graduate with a good level of contractual understanding, with at least 8 years’ experience of contract management on onshore/offshore oil & gas projects.
- Fluent in English (speaking and writing) with sound communication skills.
- Good knowledge of standard contracts and CFT process
- Good knowledge of Ariba for tender execution.
- Good knowledge of S4HANA