Position: Logistics Coordinator (Transportation & Site Support)
Location: Ras Laffan Industrial City (RLIC), Qatar
Position Overview
Our client is seeking an experienced Logistics Coordinator (Transportation & Site Support) to support the successful execution of a major industrial restoration project within the Oil & Gas sector. The role is responsible for coordinating transportation services, site support activities, personnel mobilization, office administration, access management, and stakeholder engagement to ensure efficient project operations and uninterrupted site execution. Based primarily in Ras Laffan, the successful candidate will work closely with project teams, contractors, vendors, and regulatory authorities to facilitate seamless logistics and administrative support across project locations.
Key Responsibilities
Transportation & Mobilization Coordination
- Coordinate transportation requirements for project personnel across project sites and company facilities.
- Support workforce mobilization plans and ensure timely site coverage through effective transport planning.
- Manage transportation allocations, vehicle scheduling, and site access arrangements.
- Coordinate personnel passes, permits, and authorization requirements for project staff and visitors.
- Monitor daily transportation activities and proactively resolve operational issues and bottlenecks.
Fleet & Vehicle Management
- Coordinate vehicle mobilization, maintenance, servicing, and operational readiness.
- Monitor vehicle utilization, compliance, and health and safety requirements.
- Ensure transportation assets remain available, fit for purpose, and compliant with company and regulatory standards.
- Maintain vehicle records, documentation, and inspection schedules.
Site Services & Office Administration
- Manage day-to-day office and site administrative activities to support project teams.
- Maintain transportation procedures, policies, records, and associated documentation.
- Act as the primary contact for office and site-related employee support requests.
- Coordinate facility-related services and ensure administrative processes are executed efficiently.
- Support logistics reporting, record keeping, and document control activities.
Stakeholder & Regulatory Coordination
- Liaise with Ras Laffan Industrial City (RLIC), project stakeholders, and company departments on operational and administrative matters.
- Coordinate permits, access approvals, and site authorizations as required.
- Work closely with internal functions including Finance, Supply Chain, Operations, Legal, and Project teams to facilitate project activities.
- Interface with EPC contractors, subcontractors, vendors, and external service providers to ensure timely delivery of logistics support.
Vendor & Service Provider Management
- Coordinate external vendors and service providers supporting transportation and site services.
- Monitor vendor performance and compliance with contractual obligations.
- Ensure service delivery meets project requirements, quality expectations, and timelines.
- Support contractor and supplier relationship management activities.
Health, Safety & Compliance
- Ensure all transportation and logistics activities comply with company HSE policies and procedures.
- Monitor compliance with site safety requirements, transportation regulations, and project standards.
- Support audits, inspections, and compliance initiatives related to transportation and site services.
- Promote a strong safety culture across logistics operations and contractor activities.
Candidate Requirements
Education
Bachelor’s Degree in one of the following disciplines:
- Business Administration
- Supply Chain Management
- Project Management
- Engineering
- Science
- Accounting
- Commercial Studies
- Marketing
- Law
- Communications
- Technology
- Mathematics
- Statistics
Experience
- Minimum 8 years of professional experience in a business, logistics, administration, project support, or related function.
- Minimum 4 years of experience within the Oil & Gas industry.
- Proven experience managing administrative and logistics coordination activities.
- Experience supporting large-scale EPC, industrial, infrastructure, or energy projects is highly desirable.
- Previous experience working within Ras Laffan Industrial City (RLIC) and/or large project environments is advantageous.
- Middle East or Qatar project experience is preferred.
- May hold a valid driving license.
Technical & Professional Competencies
- Strong transportation and logistics coordination capability.
- Excellent organizational and multitasking skills within fast-paced project environments.
- Strong stakeholder management and communication skills.
- Good understanding of project execution principles and project support functions.
- Proficient in Microsoft Office applications, particularly Excel and Word.
- Ability to work independently and manage competing priorities effectively.
- Strong problem-solving and decision-making skills.
- Proven ability to coordinate across multiple teams and drive issues through to resolution.
- Detail-oriented with strong documentation and record management skills.