Materials Buyer & Expeditor
Location: Perth, WA
Contract Duration: 12-Month Contract
Airswift is seeking an experienced Materials Buyer & Expeditor to support procurement and materials management activities for shutdown and operational requirements. This role is responsible for sourcing, purchasing, expediting, and coordinating the delivery of materials and equipment while ensuring supply continuity, supplier performance, and cost-effective procurement outcomes.
The successful candidate will work closely with operations, maintenance, logistics, suppliers, and internal stakeholders to ensure critical materials are delivered safely, efficiently, and on schedule.
Key Responsibilities
Procurement & Purchasing
- Source and procure materials, equipment, and inventory items from local and international suppliers.
- Prepare and manage RFQs, including supplier evaluations and commercial assessments.
- Negotiate pricing, delivery schedules, and contractual terms to achieve the best commercial outcome.
- Raise and administer Purchase Orders through SAP, ensuring compliance with procurement procedures.
- Coordinate with internal stakeholders to resolve technical, commercial, taxation, insurance, HSE, and legal matters.
- Maintain complete procurement records and audit trails.
- Build and maintain strong supplier relationships.
- Facilitate resolution of invoice queries with Accounts Payable and suppliers.
- Provide procurement advice and support to internal stakeholders and team members.
Expediting & Materials Coordination
- Expedite purchase orders to ensure delivery commitments are achieved.
- Monitor and manage long lead and critical items for shutdown and operational requirements.
- Run and analyse Material Status Reports (MSR) and open Purchase Order reports in SAP.
- Liaise with suppliers to obtain production schedules, milestones, and delivery updates.
- Coordinate with logistics providers and freight forwarders to ensure timely transportation and receipt of materials.
- Support urgent and critical expediting requirements while maintaining detailed SAP expediting records.
- Facilitate resolution of supplier quality documentation requirements in collaboration with Quality teams.
- Track supplier performance and contribute to improvements in Supply In Full On Time (SIFOT) performance and Total Replenishment Lead Time (TRLT).
Process Improvement & Stakeholder Support
- Act as the primary point of contact for offshore buyer support teams regarding procurement and expediting matters.
- Identify cost-saving opportunities and recommend improvements to Procure-to-Pay processes.
- Support continuous improvement initiatives across procurement and expediting functions.
- Participate in procurement, expediting, and operational planning meetings.
- Maintain effective relationships with suppliers, contractors, and internal stakeholders.
- Ensure compliance with procurement procedures and governance requirements.
Required Qualifications & Experience
- Minimum 5 years of procurement experience, preferably within the oil and gas, energy, mining, or heavy industrial sectors.
- Demonstrated experience supporting shutdowns, maintenance campaigns, or project procurement activities.
- Strong understanding of sourcing, procurement, contract administration, and materials management processes.
- Experience expediting materials and managing supplier performance.
- Advanced SAP experience, particularly within the MM Module, with working knowledge of AP and PM modules.
- Strong understanding of inventory management and supply chain operations.
- Experience negotiating commercial agreements and supplier contracts.
- Knowledge of Australian Industry Participation (AIP) requirements is advantageous.
- Excellent communication and stakeholder management skills.
- Ability to work effectively under pressure and manage multiple priorities simultaneously.
If you are interested in this opportunity and meet the above criteria, please submit your updated CV to susan.lee@airswift.com or contact +61 8 6187 6167.
Only Australian Citizens or Permanent Residents (PR) will be considered for this role.