The Office Administrator/Manager is responsible for overseeing the day-to-day administrative and operational activities of the Baghdad office. The role ensures efficient office management, supports management and employees, coordinates with clients and external stakeholders, and maintains effective administrative, financial, and organizational processes.
The successful candidate will be highly organized, proactive, and capable of managing multiple priorities while maintaining a professional and customer-focused approach.
Office Administration
- Manage daily office operations and ensure a well-organized working environment.
- Maintain office records, files, and documentation in accordance with company policies.
- Coordinate office supplies, equipment, maintenance, and vendor relationships.
- Administer office procedures and ensure compliance with company standards.
Executive & Administrative Support
- Provide administrative support to management and staff.
- Coordinate meetings, appointments, and business travel arrangements.
- Prepare correspondence, reports, presentations, and other business documents.
- Maintain calendars and support scheduling activities.
Client & Stakeholder Relations
- Serve as the primary point of contact for office visitors, clients, and service providers.
- Maintain positive relationships with clients, government entities, and business partners.
- Assist in organizing meetings, events, and company functions.
Financial & Operational Support
- Support financial administration, including invoice processing, expense tracking, and vendor coordination.
- Maintain accurate records and support budget monitoring activities.
Coordination & Compliance
- Ensure compliance with local regulations and internal company policies.
- Coordinate with external service providers and relevant authorities when required.
- Support HR-related administrative activities, including onboarding and employee documentation.
Qualifications
Education
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
Experience
- Minimum 5 years of experience in office administration, office management, executive support, or a similar role.
- The position title assigned will depend on the candidate's level of experience.
Skills & Competencies
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and administrative skills.
- Excellent time management and prioritization abilities.
- Good problem-solving and decision-making capabilities.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently and manage multiple tasks simultaneously.
Language Requirements
- Fluency in English (written and spoken).
- Arabic language proficiency (written and spoken) is required.
Preferred Qualifications
- Experience working with multinational companies or international organizations.
- Experience in procurement, finance administration, or facility management is an advantage.