Personnel Coordinator
Location: Paris, France
Contract Type: Freelance / Contractor Assignment
Duration: Minimum 8 months with potential extension based on project requirements
Start Date: October 2026
Languages: Advanced English required; Portuguese would be an advantage
Keywords
Personnel Coordination • Crew Logistics • Immigration & Visa Management • Travel Coordination • Flight Booking • Hotel Booking • Personnel Mobilization • Crew Change Management • Operations Support • Subsea Projects • Logistics Coordination • Workforce Planning • International Mobility • Microsoft Office • Project Logistics • Offshore Operations
The Project
As part of a major international Subsea project in Mozambique, we are looking for an experienced Personnel Coordinator to support logistics and personnel movement activities during the project execution phase
The successful candidate will play a key role in coordinating workforce mobilization and travel logistics, ensuring personnel can be deployed efficiently and in compliance with project requirements. Operating from Paris, you will work closely with project, operations, logistics, and offshore teams in a dynamic international environment
This position offers the opportunity to contribute to a high-profile energy project while collaborating with multidisciplinary teams and stakeholders across multiple locations
The Role
As a Personnel Coordinator, you will be responsible for planning, organizing, and monitoring all personnel movement activities associated with the project
You will ensure the smooth execution of travel, immigration, accommodation, and crew-change activities while maintaining compliance with project procedures, schedules, and operational requirements
Key Responsibilities
Personnel Mobilization & Logistics Coordination
- Coordinate personnel movements before and during project execution
- Manage immigration and visa application processes
- Organize international and domestic flight bookings
- Coordinate hotel accommodation arrangements
- Ensure transportation logistics are planned and executed efficiently
- Monitor mobilization schedules and personnel availability
- Support workforce planning activities in collaboration with operations teams
Crew Change Management
- Coordinate crew-change logistics for project personnel
- Maintain accurate records of personnel travel and mobilization status
- Ensure timely communication with employees, contractors, and project teams
- Anticipate and resolve travel or immigration-related issues
- Monitor compliance with mobilization procedures and project requirements
Stakeholder Coordination
- Act as a key point of contact between project teams, logistics providers, travel agencies, and personnel
- Liaise with immigration authorities and service providers when required
- Support operational teams with personnel logistics reporting
- Participate in coordination meetings and provide updates on mobilization activities
Quality & Compliance
- Ensure all activities comply with project procedures and best industry practices
- Maintain accurate and up-to-date personnel logistics documentation
- Support quality assurance processes and reporting requirements
- Contribute to continuous improvement of logistics and mobilization processes
Tools & Systems
- Microsoft Office Suite (mandatory)
- Personnel tracking and logistics coordination systems
- Travel and accommodation booking platforms
- Project documentation and reporting tools
Candidate Profile
Education
- Degree or equivalent qualification in Logistics, Administration, Business Management, Operations, Human Resources, or a related discipline
- Relevant certifications in logistics or personnel coordination would be advantageous
Experience
- Minimum 3 to 5 years of experience in a similar Personnel Coordinator, Logistics Coordinator, or Operations Support role
- Experience supporting Subsea, Offshore, Energy, Oil & Gas, or Industrial Projects is highly desirable
- Proven experience managing personnel mobilization and international travel arrangements
- Experience coordinating immigration and visa processes
- Experience working within multicultural and international project environments
Technical Skills
- Strong understanding of personnel logistics and workforce mobilization processes
- Knowledge of immigration, visa, travel, and accommodation coordination
- Advanced proficiency in Microsoft Office
- Ability to manage multiple priorities and deadlines simultaneously
- Strong organizational and reporting capabilities
Soft Skills
- Excellent communication and interpersonal skills
- Strong organizational and planning abilities
- Ability to work independently and proactively
- High attention to detail and accuracy
- Strong problem-solving mindset
- Ability to operate effectively in a fast-paced project environment
- Team-oriented approach with strong stakeholder management skills
Why Join This Assignment?
- Opportunity to contribute to a major international Subsea project
- Exposure to a dynamic and multicultural project environment
- Work closely with global operations and logistics teams
- Long-term assignment with potential extension opportunities
- Be part of a project that plays a key role in the energy sector
Next Step
You will be supported throughout the recruitment process and provided with detailed information regarding the project scope, team structure, and operational environment.
Even if your experience does not match every requirement listed above, we encourage you to apply if this opportunity aligns with your skills, experience, and career aspirations.