Project Buyer Expeditor
- Execute procurement activities for assigned equipment, materials, and services in accordance with project procedures and approved vendor lists (AVL).
- Prepare and execute issuance of market survey questionnaires to potential bidders.
- Manage the CNDA (Confidentiality & Non-Disclosure Agreement) and/or Compliance Due Diligence exercise i.e., KYC Questionnaires and DDRA for potential bidders.
- Review and ensure that the preparation of RFQ documents is correct, complete and comply with Project Procurement Procedures.
- Issue RFQs, conduct bid clarification, and evaluate technical and commercial submissions (TBE/CBE) in coordination with engineering and project stakeholders.
- Negotiate pricing, delivery terms, and contractual conditions to achieve best value and compliance with project requirements.
- Prepare and issue Purchase Orders (PO) and Service Orders (SO) in line with delegated authority and governance requirements.
- Track the delivery and manage any change order or variation order. Process invoices in timely manner and seek the necessary approval according to the Limit of Authority (LOA).
- Monitor supplier progress against PO delivery schedules and ensure timely submission of documents, manufacturing, and shipment.
- Proactively identify risks to delivery (manufacturing delays, logistics constraints, vendor resource issues) and implement mitigation plans.
- Coordinate closely with vendors, expeditors, and logistics teams to ensure on-time delivery to yard/site.
- Track and update procurement status reports, highlighting critical issues and mitigation actions.
- Interface with engineering, planning, QA/QC, logistics, and project teams for alignment on specifications, delivery priorities, and inspection requirements.
- Coordinate with logistics team for shipment arrangements, including INCOTERMS compliance and site delivery schedule.