Office Manager?MNC / Japanese required | Tokyo
About the Company
Our client is a leading U.S.-headquartered global commercial real estate advisory firm, providing strategic advisory services to multinational corporations, institutional investors, and major occupiers worldwide. The firm is recognized as one of the leading players in the commercial real estate sector and has built a strong reputation for delivering high-value advisory solutions across real estate strategy, workplace consulting, capital markets, and investment advisory. In recent years, the company has further expanded its presence in high-growth sectors such as data centers and technology-driven real estate.
Career Opportunity
This position offers an excellent opportunity for candidates looking to transition from hospitality, luxury service, customer experience, or office administration into a global professional services environment.
You will work closely with regional stakeholders across North East Asia, utilizing English on a daily basis while developing expertise in Workplace Experience, Facilities Management, Vendor Management, and Office Operations. The role provides a strong foundation for long-term career progression into Workplace Manager, Regional Workplace Manager, Employee Experience, or Corporate Services leadership positions.
Position Overview
Our client is seeking an experienced Office Manager to oversee the day-to-day operations of its Tokyo office.
Acting as a key liaison between internal and external stakeholders, you will play a critical role in maintaining an efficient, professional, and engaging workplace environment. Working closely with the North East Asia regional team, you will be responsible for office operations, workplace experience initiatives, facilities coordination, vendor management, and general administration.
This role is ideal for a proactive individual who enjoys managing multiple priorities and creating an outstanding employee and visitor experience.
Key Responsibilities
Office Management
- Oversee the day-to-day operations of the Tokyo office
- Manage office supplies, equipment, and workplace facilities
- Coordinate incoming and outgoing mail and courier services
- Welcome and assist visitors and external guests
- Support internal meetings and office logistics
Workplace Experience
- Coordinate and execute employee engagement initiatives and office events
- Enhance employee and visitor experience within the workplace
- Support internal communication and workplace culture initiatives
Facilities Coordination
- Liaise with cleaning, security, catering, and other service providers
- Coordinate office maintenance and repair activities
- Manage relationships with building management and facility vendors
Administration
- Process invoices and support procurement activities
- Create purchase orders and manage supplier registrations
- Maintain administrative systems and records
- Support office policies and operational procedures
Health & Safety
- Support workplace health, safety, and compliance initiatives
- Assist with office improvement projects and workplace enhancements
Requirements
Must-Have Qualifications
- Minimum 3 years of experience in one or more of the following areas:
- Office Management
- Workplace Coordination
- Facilities Coordination
- Office Administration
- Experience using Japanese and English in a professional work environment
- Strong multitasking and organizational skills
- Excellent interpersonal and communication abilities